[SOLVED] REAC Multifamily Validation Error for Account S1200-610

2/14/2019: This issue has been resolved

We have received numerous emails and calls related to a validation error on certain owner-certified submission to REAC. The problem does not appear to affect normal audited submission. REAC was notified of the error and they are currently working on a solution.

Validation Error

The following message was posted in the FASSUB notification page last week. REAC wants to ensure users that data already entered for owner-certified submissions, will not be lost as a result of any corrections. Users are encouraged to wait for the completion of repairs to finalize any owner-certified submissions with this error.

Validation Error – Account S1200-610: There is a programming problem that is causing validation errors for Account S1200-610 on certain submissions. REAC is working on the problem and will implement a fix as soon as possible. Correction of this problem will not affect data that has already been entered. We will notify you in a subsequent newsletter.

What the Government Shutdown Means for You

We have fielded many questions regarding the government shutdown and upcoming submission process. Here is a general summary of what you may expect:

  • You will not be able to reach anyone at HUD via email or phone.
  • We will not know until the shutdown ends whether there will be an extension to the financial statement submission deadline.  The biggest reason TO NOT expect an extension is that the REAC FASSUB is still online and accessible.  They are maintained by private contractors offsite of HUD offices and are not affected by the shutdown.
  • Subsidies for projects with current HAP contracts will continue.  However, projects with expiring HAP contracts may experience the stoppage of HAP payments.
  • There are over 1,700 HAP contracts expiring in the period from December 2018 through February 2019.  If your client is on the list, you could have significant disclosures related to the ability for the project to survive 1-3 months of missing subsidy payments.  The list of the expiring contracts is contained in a spreadsheet available to download on the AHACPA website.

HUD has provided specific program shutdown questions and answers.  A summary of Multifamily, PHA, and FHA-Lender Questions and Answers is below.  The full document can be downloaded here.

MULTIFAMILY

Q: Will HUD make payments under Section 8 contracts, rent supplement, section 236, or PRACS where there is a permanent or indefinite authority or multi-year funding?

A: For Section 236’s, interest reduction payments will continue and Rent Supplement payments from prior year funding and recaptures will continue. The Department will make payments under Section 8 and Project Rental Assistance Contracts where there is a permanent or indefinite authority or multi-year funding, or where there is budget authority available from prior year appropriations or recaptures. This includes processing Section 8 and PRAC renewals for expiring contracts and processing amendment funds for nonexpiring Section 8 contract renewals.

Q: Will the Financial Assessment Sub-System (FASS) accept audited financial statements?

A: Financial statements may be submitted through FASS; however, if problems are experienced with a submission, the REAC Technical Assistance Center (TAC) will not be available to provide assistance. AHACPA Comment – We speculate that REAC will ask users to request an extension on a case by case basis. Check out our Submission Due Date Calculator for more information on deadlines, grace periods, and late notices.

Q: Will HUD entertain requests for waivers or undertake other activities as part of routine asset management?

A: For the most part, no. However, for those properties which have received designations by HUD as troubled assets through its rating of insured and assisted assets, minimal staff will be available to provide necessary oversight to ensure that actions can be taken to resolve imminent threats of claim or abatement.

PUBLIC HOUSING

Q: Will someone with the REAC Technical Assistance Center (TAC) be available to take calls, answer questions, and provide customer service?

A: No. The TAC will not be operational. Assistance will be provided when the government reopens.

Q: Will PHAS scores be released?

A: No, PHAS scores will not be released until after the government reopens.

Q: Will PHAS appeals be accepted and reviewed?

A: You should still submit your appeal on time in accordance with regulation; however appeals will not be reviewed and you will not receive a response until after the government reopens.

Q: Will I be able to utilize HUD secure systems (including VMS, PIC, and FASS) to make submissions on behalf of my organization during the shutdown period?

A: Yes. HUD secure systems will remain available; however, there will be no contractor or HUD-staff support for system-related issues, submission questions or approvals, etc. during a government closure.

Q: Can PHAs submit their financial information during a government shutdown?

A: Since the financial system will still be operational during the shutdown, PHAs will still be able to submit their financial information; however no one will be available to review the submission until the government reopens.

Q: Will Public Housing financial late presumptive failures (LPF) be levied for PHAs that fail to submit timely?

A: No. LPFs will not be levied for late submissions during a government shutdown; however, any PHA that is due to submit, but does not submit by the due date must submit immediately after the government reopens.

FHA LENDING

Q: Will lenders be able to submit audited financial statements to the LEAP?

A: Yes. LEAP will be available during a government shutdown. However, FHA will be unable to review or process any audited financial statements.

Q: Are lenders required to file monthly default reports to FHA?

A: Yes. FHA’s system for collecting the monthly default reporting will be available if there is a government shutdown.

Q: Can lenders submit applications for FHA approval?

A: FHA will not approve any lender applications during the government shutdown.

Q: Will borrowers receive HECM payments from HUD during a government shutdown?

A: Yes. Borrowers will receive HECM payments.

Q: Will FHA monitor lenders during the government shutdown?

A: No. FHA will not perform any post technical endorsement or Quality Assurance Reviews during a government shutdown.

Q: Will lenders be able to get password resets for FHA Connection?

A: Lenders will be able to continue to utilize the automated password reset options on FHA Connection, but resets that require FHA employee direct assistance will not be available. AHACPA Comment – this may be a cause for an extension.

Q: Will lenders be able to submit audited financial statements to the LEAP?

A: Yes. LEAP will be available during a government shutdown. However, FHA will be unable to review or process any audited financial statements.

REAC, LEAP, and the 2016 Deadline – No Deadline Extension Anticipated

AHACPA has received various questions regarding the status of a potential deadline extension. To the best of our knowledge, there will not be any relief from the 90-day deadline this year. AHACPA recommends planning for a timely submission for both Multifamily and FHA-approved lenders.

Due to this year being a leap year, the Multifamily submission deadline is March 30th not March 31st.
We remind all multifamily users of REAC’s current policy guidance from Submission and Review Requirements & REMS Critical Data Fields for Annual Financial Statements – page 12

V. Overdue Financial Statements 

The overdue tracking module of FASS-MF is updated nightly. If an AFS is not received by the 10th day of the month following the AFS due date, an e-mail letter is automatically sent to the owner’s Secure System coordinator on the 11th day. This message informs the owner the AFS is overdue and that a noncompliance flag has been entered into APPS. It also advises the owner if the AFS is not received within the next 30 days (grace period), HUD will refer the owner to the DEC. If the owner does not submit the AFS within the 30-day grace period, the owner is referred to the DEC and a letter is sent to the owner announcing the referral.

HUD Issues ANOTHER Global Extension for Multifamily Submissions with 6/30/2015 Fiscal Year Ends

Today (October 27, 2015) HUD posted another global extension for Multifamily Submissions.  The notice is as follows:
  • Global Extension for Owners with 6/30/15 Fiscal Year Ends

    A recent security breach at the U.S. Department of Census has caused the Federal Audit Clearinghouse (FAC) to be taken down. As a result, submissions of Data Collection Forms and reporting packages are not able to be made. FAC originally provided an extension until October 31, 2015, but they’ve since extended the due date to December 31, 2015. Since the HUD Agreed-Upon procedures engagement performed on FASS submissions includes procedures comparing information in the Data Collection Form to the information submitted to HUD via FASS, HUD is extending the due date for financial statements with fiscal year ending June 30, 2015, until December 31, 2015. This is a global extension and will apply to all submissions including owner certified and audited.

    This may also impact December 31, 2014 audit submissions facing the 9 month A-133 filing deadline which the FAC extended to December 31, 2015. If needed, those auditees should file for an extension electronically using the FASSUB.

HUD Issues Global Extension for Multifamily Submissions with 6/30/2015 Fiscal Year Ends

Today (September 17, 2015), HUD granted an extension for 6/30/2015 year end multifamily submissions.  Currently, the notice is available on the User Alert page in the FASSUB system. HUD will post the announcement on the REAC website in the next couple of days.  The notice states:

Global Extension for Owners with 6/30/15 Fiscal Year Ends

A recent data breach at OMB has caused the system at the Federal Audit Clearinghouse to be down. Since auditors are currently unable to file data collection forms with OMB, they are unable to issue clean audit opinions on HUD audits. OMB has extended the due date for the forms until October 31st so HUD is extending the due date for financial statements with fiscal years ending 6/30/15 till October 31st. This is a global extension and will apply to all submissions including both owner-certified and audited.

REAC, LEAP, and the 2015 Deadline – No Deadline Relief

AHACPA has received various questions regarding the status of a potential deadline extension.  To the best of our knowledge, there will not be any relief from the 90-day deadline this year.  AHACPA recommends planning for a timely submission for both Multifamily and FHA-approved lenders.  However, based on phone calls from AHACPA members, we contacted REAC regarding weather issues in the Northeast.  They indicated that although there is no anticipated blanket extension, individuals affected by the severe weather may apply for extensions on a case by case basis.

We remind all multifamily users or REAC’s current policy guidance:
Submission and Review Requirements & REMS Critical Data Fields for Annual Financial Statements– page 12

V. Overdue Financial Statements

The overdue tracking module of FASS-MF is updated nightly. If an AFS is not received by the 10th day of the month following the AFS due date, an e-mail letter is automatically sent to the owner’s Secure System coordinator on the 11th day. This message informs the owner the AFS is overdue and that a noncompliance flag has been entered into APPS. It also advises the owner if the AFS is not received within the next 30 days (grace period), HUD will refer the owner to the DEC. If the owner does not submit the AFS within the 30-day grace period, the owner is referred to the DEC and a letter is sent to the owner announcing the referral.

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